Organizing Meeting Script
(begin meeting at 8:30pm PST sharp, set the timer for 60 min, take it from the top!)
It is 8:30pm, PST. Welcome to School Of Art and Time’s Monthly Organizing Meeting
Will those who care to join me in taking three deep breaths to help connect us to ourselves, to one another and to this moment here and now?
(4-8 count inhales, 6-10 count exhales)
WHEN EVERYONE BRINGS WOOD, THE FIRE BURNS BRIGHT!
Thank you all for being here, is there anyone present who hasn’t met everyone? Quick introductions, let’s each share our name/how we want to be addressed.
By choosing to attend and participate in this meeting, you are agreeing to:
1. Welcome what is alive in you & others.
2. Own your own experience by using I-statements.
3. Listen with compassion and curiosity.
4. Practice non hierarchical co-facilitation. Everyone is a learner, everyone is a teacher.
5. Be mindful of how much space you're taking up vs how much space you're opening to others.
6. Remember we are all humans trying our best. We may make mistakes, we can also make amends.
It is now time to read the minutes from last month’s meeting. Would someone introduce themselves and read the minutes from last month’s meeting? (minutes are read)
Do we all accept those minutes as accurate enough? (pause for consensus)
Next, is there any new business to be added? This is just an introduction of new agenda items. Detailed discussion will happen time permitting. (pause for folks to share. confirm new items have been recorded)
Now that we have heard both old and new agenda items, Do we want to follow the order they have appeared in or do we want to adjust anything based on chronology, weight or need to be heard?
(pause for group discussion, help keep time, confirm order has been recorded)
Let;s begin! (introduce as many agenda items as possible in agreed upon order, keep track of time until timer goes off)
It is now 9:30pm PST! It is time to close the meeting. All agenda items not addressed will be moved to next month’s meeting. May we remember, GOLF SUCKS NOW AND HAS ALWAYS SUCKED!!
(thank everyone and steward a swift and quiet departure to honor the host house rule of everybody out by 10pm)